The Players Clearinghouse Terms of Service

Last Updated: December 17, 2025

These Terms of Service (“Terms”) are a legal agreement between you (“you” or “User”) and The Players Clearinghouse (“Company,” “we,” “us,” or “our”). They govern your access to and use of our website, mobile applications, and related services (collectively, the “Platform”).

By clicking “I Agree,” downloading the App, or using the Platform, you agree to be bound by these Terms and our Privacy Policy. If you do not agree, you must not use the Platform.

These Terms include a class action waiver, a waiver of jury trials, and require binding arbitration on an individual basis to resolve disputes. They also limit the remedies available to you in the event of a dispute.

1. Eligibility

  • The Platform is intended for youth sports organizations, coaches, parents, and athletes.
  • Users under 18 may only use the Platform with the consent and supervision of a parent or legal guardian.
  • By registering, you represent and warrant that you have the authority to enter into these Terms on behalf of yourself or the minor you represent.

2. Account Registration

  • You must provide accurate, current, and complete information when creating an account.
  • Parents/guardians are responsible for accounts created for minors.
  • You are responsible for maintaining the confidentiality of your login credentials and for all activities under your account.
  • We reserve the right to suspend or terminate accounts created with false information or that violate these Terms.

3. Services Provided

The Platform provides tools to manage and organize youth sports, including:

  • Event management
  • Team and organization management
  • Rosters and schedules
  • Payments and registration
  • Messaging and alerts
  • Media sharing and live streaming
  • Other features as may be introduced

4. Payments and Subscriptions

  • Certain features may require payment (“Fees”). Fees are posted on the Platform and may change with notice.
  • Subscriptions automatically renew unless canceled. Renewal dates may adjust for months with fewer days.
  • Fees are non-refundable, except where required by law.
  • You authorize us to charge your payment method for recurring subscription fees until canceled.

5. Refunds and Cancellations Policy

  • General Policy: All fees paid for subscriptions, registrations, or services through the Platform are non-refundable, except where required by applicable law or expressly stated otherwise in these Terms.
  • Subscriptions:
    • Subscriptions automatically renew unless canceled prior to the renewal date.
    • If you cancel, you may continue to use your subscription until the end of the current billing cycle.
    • No prorated refunds will be issued for unused portions of a subscription term.
  • Event Registrations and League Fees: Subject to the policies of the applicable organization.
  • Cancellations by Users: Must be received at least 48 hours before the next billing cycle.
  • Cancellations by the Platform: No refunds unless required by law.
  • Chargebacks: Excessive chargebacks may result in account termination.
  • Force Majeure: No refunds for events beyond reasonable control.

6. Privacy and Data Protection

  • • Your use of the Platform is subject to our Privacy Policy.
  • We take special care with minors’ data and require parental consent for its collection and use.
  • Organizations using the Platform must provide appropriate disclosures and obtain necessary consents.
  • We comply with applicable laws, including COPPA and GDPR (where applicable).

7. User Content

  • Users may post information, photos, videos, and other content (“User Content”).
  • You retain ownership of your User Content but grant us a worldwide, royalty-free license to host, display, and distribute it within the Platform.
  • If posting content about minors under 13, you represent that you are the parent/guardian or have obtained verifiable parental consent.
  • We reserve the right to remove or restrict User Content that violates these Terms or applicable law.

8. Code of Conduct

  • Users must engage respectfully with coaches, parents, athletes, and organizations.
  • Bullying, harassment, or inappropriate behavior will result in suspension or termination of the User’s account.
  • Content must be appropriate for youth audiences.

9. Intellectual Property

  • We own all rights, title, and interest in the Platform and its content.
  • You may not copy, modify, distribute, or exploit the Platform except as expressly permitted.
  • Feedback and reviews submitted to us may be used and licensed by us without restriction.
  • Our trademarks, logos, and trade dress may not be used without prior written consent.

10. App Store Terms

  • Availability of the App depends on third-party providers (e.g., Apple App Store, Google Play).
  • These Terms are between you and The Players Clearinghouse, not the App Store.
  • You agree to comply with all applicable App Store terms and policies.

11. Limitation of Liability

  • The Platform is provided “as is” without warranties of any kind.
  • We are not responsible for injuries, disputes, or outcomes of sporting events.
  • Athletic activities carry inherent risks; you assume all responsibility for participation.

12. Indemnification

You agree to indemnify and hold harmless The Players Clearinghouse, its officers, directors, employees, and agents from any claims, damages, or expenses arising out of:

  • Your violation of these Terms or applicable law
  • Your User Content
  • Your interactions with other users

13. Termination

  • We may suspend or terminate your account at our discretion for violations of these Terms.
  • You may delete your account at any time.
  • Termination does not relieve you of payment obligations or compliance with applicable laws.

14. Modifications

  • We may update these Terms periodically.
  • Continued use after changes constitutes acceptance.
  • Significant changes will be communicated via email or in-app notification.

15. Payment Processing Services

  • Third-Party Providers: Unless otherwise clearly stated, The Players Clearinghouse payment processing services (the “Payments Services”) are provided by GETTRX and are subject to the GETTRX Merchant Agreement, which includes the GETTRX Platform Terms of Service. By using the Platform’s payment features, you agree to be bound by such terms as they may be updated from time to time.
  • Authorization: You authorize us to share with GETTRX the information and transaction details necessary to facilitate payments, including information about you, your organization, and your transactions.
  • Compliance: You are independently responsible for complying with all applicable laws, regulations, and industry standards (including PCI-DSS requirements and Card Brand Operating Rules) in connection with your use of the payment services.
  • Representations and Warranties: By submitting a payment transaction, you represent and warrant that:
    • Each transaction is genuine and arises from a bona fide exchange of goods or services.
    • You have obtained all necessary consents for recurring transactions and will honor cancellation requests.
    • You are authorized to conduct business and accept payments in accordance with applicable law.
    • You will maintain appropriate safeguards for Cardholder data.
  • Fees and Charges: You agree to pay all applicable fees and charges for use of the payment services, as posted on the Platform or otherwise communicated to you. We may adjust fees with notice. You are responsible for any costs associated with internet access, devices, or data usage.
  • Payouts and Reserves: Payouts will be made to you for valid transactions, less applicable fees, charges, and adjustments. We may delay or suspend payouts pending verification of transactions or in cases of suspected fraud or violation of these Terms. We may require you to maintain a reserve account to secure your obligations.
  • Chargebacks and Disputes: You are financially responsible for chargebacks, disputes, and related fees. All disputes between you and a Cardholder must be resolved directly between you and the Cardholder. Excessive chargebacks may result in suspension or termination of payment services.
  • Taxes and Reporting: You are responsible for all applicable taxes arising from transactions processed through the Platform. We or the Payment Processor may be required to file IRS Form 1099-K or similar reports and may withhold amounts as required by law.
  • Indemnification: In addition to your indemnification obligations under Section 11, you agree to defend, indemnify, and hold harmless The Players Clearinghouse, its affiliates, and their officers, directors, employees, and agents from any claims, damages, fines, penalties, or expenses arising out of your use of the payment services, including but not limited to data security breaches, violations of law, or disputes with Cardholders.

16. Governing Law and Dispute Resolution

  • Governing law: State of Utah.
  • Disputes resolved by binding arbitration.
  • No class actions or jury trials.

17. Consent Agreement for Waiver Authorization

17.1 Acceptance of Terms

By creating an account on the Platform, the User acknowledges and agrees to be legally bound by the terms of this Consent and Authorization Agreement.

17.2 Authorization to Sign Waivers

The User expressly authorizes and grants permission to authorized representatives of Teams, Clubs, and Event Organizers with which the User is connected through the Platform to sign, execute, and deliver waivers, releases, or other required documents on the User’s behalf. This authorization applies when such documents are reasonably necessary for the User’s participation in events, programs, services, or activities facilitated through the Platform.

17.3 Scope of Authorization

  • Limited scope: This authorization applies only to waivers and releases directly related to the User’s participation in activities facilitated through the Platform.
  • Good faith administration: Authorized representatives shall act in good faith and within the ordinary course of administering processes requiring participant waivers.
  • Types of waivers: The User understands that such waivers may include, but are not limited to, liability releases, participation agreements, and event-specific consent forms.

17.4 Binding Effect

Any waiver or release signed by authorized representatives under this Agreement shall be valid, binding, and enforceable against the User as though personally executed by the User.

17.5 User Access to Signed Waivers

All waivers and releases executed on the User’s behalf will be stored within the User’s Players Clearinghouse account. The User may log in at any time to view, download, or retain copies of these documents for personal records.

17.6 Revocation of Authorization

The User may revoke this authorization at any time by canceling their Players Clearinghouse account and providing written notice to the Platform. Revocation does not affect waivers already executed prior to the Platform’s receipt of such notice.

17.7 Governing Law

This Agreement shall be governed by and construed in accordance with the laws of the state of Utah, without regard to conflict of law principles.

17.8 Entire Agreement

This Agreement constitutes the entire understanding between the User and the Platform regarding authorization to sign waivers and supersedes all prior agreements or representations on this subject.

17.9 Acknowledgment

By clicking “Create Account” or otherwise registering with Players Clearinghouse, the User acknowledges that they have read, understood, and agreed to the terms of this Consent and Authorization Agreement.

18. Contact Information

For questions regarding these Terms, please contact:

info@playersclearinghouse.com
5054 Red Fox Ct
Park City, UT 84098